| By :
Mark Etinger
Efficiency in the office is extremely important. It contributes to higher productivity and has a huge impact on your bottom line. Furthermore, efficiency and environmental friendliness go hand in hand. Making your office more efficient is simple, and you don't have to be a very large business to reap its benefits. It can be attained by small steps like recycling, and larger steps like signing up for business VoIP service. Here are a few ways to help you make your office for eco-friendly and efficient. 1) Cut down on paper consumption. Use electronic files instead of hard copies. This will not only be good for the environment as you're using less paper, but it will free up space in the office by eliminating bulky filing cabinets, and will help keep the office organized. Consider scanning copies of all executed contracts and agreements, rather than house paper files. 2) Contact VoIP service providers and look into business VoIP service. Business VoIP service is the best way to optimize communication and productivity in the office, and is a great way to get more efficient. There are tons of affordable plans out there that are feature-laden. Also, business VoIP service can make you more legitimate in the eyes of your clientele, by employing the latest technology. 3) Find clever ways to reuse. This can be something simple like choosing to purchase recycled computer paper, to something more technical like turning in old phones, PDAs and pagers to be refurbished, recycled and reused. A really great thing to do that can save money, and increase office efficiency, is to start a dedicated scrap paper bin that can house partially used paper for reuse. 4) Automate and integrate your office. This means that instead of manually compiling paper reports and invoices, you should find digital programs that will do the work for you and eliminate the need for paper documents. Process invoices electronically is ideal for increased efficiency because they can save time by reducing human error, and can help you analyze and allocate other costs to the right project or department code automatically. 5) Set your office at the right temperature. The EPA and Department of Energy says that you can save as much as $150 every year in energy costs by using a programmable thermostat in your office and synching the temperature with the office's hours of operation. 6) Eliminate your computer's screen saver. The EPA says that using standby mode instead of a screen saver reduces energy consumption by 60 to 70 percent. Screen savers don't actually save energy, they keep your computer running at full power. All in all, a more eco-friendly office and an overall more efficient office is ideal, and can be achieved easily. Whether it's by installing a business VoIP service, or by reusing and recycling, you can be sure to notice a difference in your office's functionality.
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