| By :
Mark Etinger
Anyone familiar with leasing a car can intuit the basics of copy machine leasing, but for a business decision, the basics are never enough. Read on for some frequently asked questions and answers about leasing copy machines for commercial use: What are the perks of copy machine leasing? For most businesses, copy machine leasing is more practical than purchasing a machine. Copier leases feature lower monthly payments and require less short-term capital than buying. Plus, leases make it easy to upgrade to newer copiers every couple of years, allowing your company to benefit from the latest technology. Some contracts even allow you to pursue upgrades during a lease. What kind of copy machines can I lease? Copy machine leasing is ideal for businesses that make at least 700 copiers every month. For anything less than that, a standard copier available at an office superstore should suffice. The price of a machine increases with its volume, so it's important to estimate your monthly copy volume as accurately as possible. If your office already has a copier, take a look at the counter under the copying glass. Otherwise, consult your copy shop receipts. You should increase your estimate by 15 percent to factor in growth, and even more if your copier will be serving as an office printer as well. What are some common mistakes to avoid? Like most major financial decisions, copier leases can cost you a lot of money if you don't do your homework. For starters, take a look at your lease contract's per-copy charges. Dealers often charge you a certain amount for every copy you make, however some contracts also come with minimum monthly quotas that you will be charged for whether or not you actually use them. If your contract includes a minimum, make sure it is a number within your office's reach. Should my contract include consumables? Negotiating consumables is a delicate part of any leasing agreement. Your dealer might try to entice you with an "all-inclusive" deal featuring maintenance and consumables such as toner and ink. This is risky, though, because you can save as much as 20 percent on these items when you purchase them separately. Let your dealer know that you're aware of this fact - they might just offer you a bargain. Should my lease company be local? Although it doesn't matter where a leasing company is based, it's important to find a service with experienced repair workers in your area. But you don't just need local technicians - you need local technicians that are experienced with your machine's specific make and model. If you were browsing Xerox copiers NY, for example, you would want to check for Xerox-skilled workers based in New York that are familiar with the models you are considering. How important is a service agreement? It's up to you. Certain businesses depend on their copiers, and require copy machine leasing with night and weekend support as well as guaranteed response times. Flexible businesses, however, do not need to pursue such rigorous contracts.
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